TSD Archives

Programs | Round Table Discussions | Business Meetings



MLA Technical Services Division (TSD) Discussion and Business Meeting: Preparing for the Future Now – Changing Roles and Tasks in Technical Services
Thursday, September 29th from 10:00 am to 12:30 pm at the Maryland City at Russett Community Library.

Join TSD on Thursday, September 29th for a short business meeting and what we hope will be an informative and lively discussion on the present and future state of technical services.

From BIBFRAME to the Semantic Web to revolutionary next-generation ILS to RDA, catalogers are constantly being told that massive changes are coming to the profession. As busy professionals, we must carefully consider how to most efficiently allocate our limited professional development resources in order to navigate changes as they come. This discussion will focus on the present and future state of technical services librarianship. What, if any, effect has the implementation of RDA had on your day-to-day tasks and/or patron satisfaction? Similarly, how might implementation of new cataloging standards and technologies change our profession in the future? Please bring your experiences and thoughts to the discussion as we anticipate how our roles and tasks in the library might change in the coming years.

Basic Cataloging with RDA May 4th, 2016 9 am to noon – 2016 MLA/DLA Annual Conference

Vicki Sipe - Catalog and Metadata Librarian, Albin O. Kuhn Library & Gallery , University of Maryland, Baltimore County

RDA catalog records are increasingly the norm in our everyday work. Though grounded in AACR2, many of the concepts and terms in RDA are different and new. This session will cover the basics of RDA, with the goal of helping participants understand and create RDA records on their own. We will begin with the basic principles in FRBR that shape RDA, which account for many of the differences from AACR2. We will then look at how RDA handles the description of monographic resources, highlighting the variations from descriptions created using AACR2. Aided by the use of examples, sample title pages, and hands-on exercises, participants will create MARC encoded bibliographic descriptions using RDA as our content standard. Participants should have prior cataloging experience using MARC Bibliographic Formats and AACR2.


What do They Want, When Do They Want It? Increasing Circulation Through Merchandising and Collection Strategies
March 20th, 2015 at Anne Arundel County Public Library - Odenton Branch


Sharon Lauchner – Library Collections Manager at Frederick County Public Libraries
Stephanie Duncombe – Materials Manager at Frederick County Public Libraries

Think of all the hours we spend considering community need and interest, the hours selecting and purchasing just the right materials, the hours to process and get them onto the floor. By contrast, we spend very little time thinking of innovative, truly creative ways to organize and merchandise our collections. The result, for many, is declining circulation, but it doesn't have to be that way. Sharon Lauchner leads this session sharing best practices and merchandising strategies to help you connect people to the material that is currently hiding in your stacks.



E-Resources Boot Camp!
August 4, 2014 at Anne Arundel Community College Andrew G. Truxal Library

E-resources management is one of the most challenging issues currently facing our profession. The Technical Services Division of MLA is pleased to provide an E-Resources Boot Camp, which taps the knowledge and experience of four experts in e-resource collection development, licensing, e-book purchasing models and records management, and assessment.


Lenore England - Topic: E-Resources Collection Development: Ms. England will help participants to identify attributes of an electronic resources collection development policy, which will: a. identify, select, and evaluate electronic resources, and b. set preservation, maintenance, and security standards. Presentation (PowerPoint)

Lynda Aldana - Topic: E-Book Issues and Management: Ms. Aldana will discuss issues or problems associated with managing e-book collections and describe workflows/work processes that address these e-book management issues.Presentation (PowerPoint)

Joyce Tenney - Topic: E-Resource Licensing: Ms. Tenney will describe the process for reviewing a license and show participants two clauses that often need reviewed. She will also be offering instruction on preparing licenses for legal review. Presentation (PowerPoint)

Randall Lowe - Topic: Usage Statistics: Mr. Lowe will discuss common reports and data elements used to measure e-book usage and show participants ways to apply e-book usage data in conducting assessment and making collection management decisions. Presentation (PowerPoint)

Essential Policies and Procedures for Cultural Institutions, May 7, 9 AM - 4 PM - 2014 MLA/DLA Conference

Laura Hortz Stanton - Director of Preservation Services, Conservation Center for Art and Historic Artifacts

An institution’s collections care and business practices are defined by its written policies and procedures. Institutional memory is often lost through staff changes, but best practices are encoded in these important documents. This pre-conference will provide an overview of policy and planning documents that are essential for collection care, such as collections management policies, handling guidelines and maintenance policies. Participants will learn the critical components of these documents and tangible examples of how to adapt them to different institutions will be given. Policy development, approval and implementation responsibilities of staff, volunteers and board will be discussed.

RDA BASICS: Monographs & Serials, May 8, 3:30 - 5:30 PM - 2014 MLA/DLA Conference

Beth Guay - Continuing and Electronic Resources Cataloger, University of MD, College Park
Vicki Sipe - Cataloging Librarian, University of MD, Baltimore County

RDA catalog records are becoming more prevalent in our everyday work. Though built on foundations established in AACR2, some concepts and terms in RDA are new. In this session, we will begin with the basic principles in FRBR that shape RDA, and account for many of the differences from AACR2. We will then look at how RDA handles the description of both monographic and serial resources with a focus on the differences in practice from AACR2. Through examples and exercises we will create MARC encoded bibliographic records using RDA as our content standard. This session will cover the basics from RDA. Participants should have prior cataloging experience using MARC Bibliographic Formats and AACR2. Double click on the image below to view the presentation.

PowerPoint presentation

Archives and Literacies, May 9, 9:30 - 10:30 AM - 2014 MLA/DLA Conference

Dr. Bea Hardy - Dean of Libraries and Instructional Resources, Salisbury University

In this session, participants will learn about ways to use archival and special collections materials to teach different aspects of information and visual literacy. Participants will have the opportunity to practice on materials from the collections of Salisbury University and digital repositories.

Basic Repairs for the Circulating Collection Presented by Cat Tail Run Hand Bookbinding
November 13, 2013 at Frederick County Public Library-Urbana Branch

If you have ever wondered what to do with the damaged volumes in your print collections, this program is for you. Register for one of two hands-on sessions to learn basic print material maintenance, such as repairing torn pages, rehinging loose text blocks and repairing damaged corners on books.

Program documents:
Parts of the Book
Corner, Endcap, and Joing Repair for Cloth Bindings
Sewing Styles and Book Pages
Tipping in Loose Pages
Tubes and Linings
Tubing In

Media Cataloging with RDA, May 8, 9 AM - 1 PM - 2013 MLA/DLA Conference

Tiffany Wilson - E-Resources/Non-Print Materials Cataloger, Albin O. Kuhn Library, University of MD, Baltimore County

Despite the writers' best intentions, RDA is arguably most explicit in terms of print materials. Cataloging media with RDA requires a little more judgement and a new point of view. This program will highlight the portions of RDA most relevant to media catalogers, the significant difference between AACR2 and RDA, and the media-specific resources available to help out new and experienced catalogers.


Overcoming Your Fear of Genealogists, May 8, 12 - 4 PM - 2013 MLA/DLA Conference

Mary K. Mannix - Maryland Room Manager, C. Burr Artz Public Library, Frederick County Public Libraries

In today’s world of shrinking reference services, genealogists are a patron base that is not diminishing in size. Family historians continue to frequent reference desks but they do need specialized assistance. Even libraries that do not have significant genealogy reference sources can guide family historians in their pursuits. Sadly, many librarians are afraid of the enthusiastic, talkative genealogist. There are many on-line sources and subscription databases that can help any librarian interact confidently with the dreaded genealogy researcher. This workshop will present an overview of basic genealogy methodology and give any information professional, no matter their background, the tools to speak knowledgeably with a genealogy patron. You don’t need to be afraid any longer. And, you may get the bug yourself. This preconference will be hands-on, bring a laptop if you can.

Agenda and bullet points

Creating a Forever Environment on a Shoe-String Budget - May 9, 9 - 10:15 AM - 2013 MLA/DLA Conference

Mary K. Mannix - Maryland Room Manager, C. Burr Artz Public Library, Frederick County Public Libraries

Even libraries that do not administer archives or maintain special collections have materials that they want to see last for as long as possible. Unfortunately, many basic processing practices can do irreversible damage to holdings, speeding their unfortunate demise. In this session, participants will learn of some basic changes that can be made to processing to alleviate long-term damage and also develop a broader understanding of cost-free preservation measures.

MarcEdit Workshop
July 10, 2012, 10:30 AM - 3:30 PM at McDaniel College

Hey all you catalogers out there! Are you interested in finding out more about MarcEdit and how it can benefit you in your own library?

Come join us while Beth Guay and Tiffany Wilson explain how to apply two practices in using Terry Reese's open source Marc record editing utility, MarcEdit: editing/processing record sets, and learning how MarcEdit fits into workflows with existing cataloging systems. The instructors will cover the basic cataloging functions of the software, including batch editing and processing. Participants will work with sample record sets for hands-on practice using the utility.

Program documents:

Editing sets in MarcEdit
Copy cataloging for eBooks
Strategy Sheet for Processing MARC Record Sets
MarcEdit Cheat Sheet

The Brave New World of Genre Fiction Selection: The Rap Sheet on the Fiction Vixen, or What the Locus can Book Blogs do for Collection Development! (webinar)
Tuesday January 31, 2 - 3:30PM

Webinar Archive

Are you interested in finding new avenues for reading book reviews on your favorite genre fiction? How about book review blogs? Come learn how to be out there and be able to meet our patron’s needs in a new way.

Webinar presented by Presented by Marlene Harris, Reading Reality, LLC. Information on how to access the webinar will be sent registrants about 1 week before the event. Registrants will need to test the software and resolve any issues on their computer locally in advance of the event. Technical support is not provided by MLA and cannot be resolved at the time of the event.

Make Digital a Focus in Collection Development (webinar)
Thursday February 9, 2 - 3:30 PM

Webinar Archive

Do you want to learn how to focus your collection development on digital materials that you currently receive, but may not have the time to spend working with them? Come learn how one library grew their circulation of digital materials, and how you can do the same at your library.

Webinar presented by Presented by Marlene Harris, Reading Reality, LLC. Information on how to access the webinar will be sent registrants about 1 week before the event. Registrants will need to test the software and resolve any issues on their computer locally in advance of the event. Technical support is not provided by MLA and cannot be resolved at the time of the event.

Tech Services on the Edge: E-books, Linked Data, XSLT, and more

Friday, December 9, 10:30 AM - 4:30 PM, PGCMLS Greenbelt Branch, 11 Crescent Road Greenbelt, MD 20770

Cutting-edge practicing librarians from throughout the country are here to talk about what they're doing in their libraries. Each presenter will provide an overview of their innovation geared toward allowing you to assess potential application in your library along with practical information on how to get started.

10:30 AM-12:15 PM
Unleashing the Power of XSLT: Creating and Processing Catalog Records in Batch,
Lucas Mak, Michigan State University Libraries.
Unleashing the Power of XSLT - PDF
Special Concurrent Session - New Initiatives in Technical Service--What to do, Making Time (Discussion),
Laura Smart, Metadata Services Manager, Caltech Libraries.

1:00-1:30 PM
Linked Data in Libraries, Archives, and Museums,
Laura Smart, Metadata Services Manager, Caltech Libraries
Linked Data - PowerPoint

1:30-2:45 PM
Acquiring and Managing Datasets: New Frontiers,
Jane Murray and Christine Black, Federal Reserve Board Research Library
Special Concurrent Session - Getting Technical with XSLT,
Lucas Mak, Michigan State University Libraries
Getting Technical with XSLT - PDF
Sample Merged Records - XSL
Merged Microform- XML
Unmulver - PDF
Unmerged records - XML

3:15-4:30 PM
Cataloging All Kinds of E-books: Individual Titles, Small Sets, Large Sets, and Patron Driven Acquisitions,
Tiffany Wilson, UMBC
Presentation - Google Presentation

Digitizing UMBC Historic Photographs plus Library and Gallery Tour

Date: June 7, 2011

Time: 10:00 AM - 4:00 PM
Location: Albin O. Kuhn Library and Gallery, Board Room, UMBC, 1000 Hilltop Circle, Baltimore, MD 21225
MLA Members $70; Non-members $105; Students $60

Are you thinking of launching a digitization project? Or, if you are well into one, would you like to identify ways to make it move forward in a more efficient manner? In this program, a team of UMBC librarians will share how their staff has incorporated the use of partnerships and collaboration throughout their digital collections workflow. Tips for achieving collaboration, identifying potential partnerships and best practices for digitization, and metadata issues and evaluation are among the topics to be covered. Attendees will also tour the UMBC Albin O. Kuhn Library and Gallery. A special showing of the print and digitized photographs from The Lewis Hine Collection containing socially important images of child labor will be included in the tour.

This program has been approved for 4.5 hours of continuing education.

MLA-TSD hosted a program on Collaborations in Digitization held on June 7, 2011 at UMBC. This program was interrupted by a power outage and those who paid to attend will be invited to a webinar to complete the program. If you were unable to attend there is great news.  We have posted the Power Point presentations completed courtesy of the presenters for your viewing pleasure.

Be Creative and Collaborative: Building your digital collections as part of a team - PPT
Inter-Departmental Collaborations - PDF
Sample Data Dictionary - Excel
Descriptive Metadata in the Hughes Collection - PPT
Descriptive Metadata in the Hughes Collection - Wimba Presentation

RDA is Here – Are You Ready, Wednesday, May 4, 9 AM - 4 PM - 2011 MLA/DLA Conference

This program will take an in depth look at the new cataloging standard (Resource Description and Access) and includes hands-on practice. The distinguished presenters are Dr. Barbara Tillett and Judith Kuhagen from the Library of Congress Policy and Standards Division. Dr. Tillett is the Division’s Chief, and Ms. Kuhagen is its Senior Cataloging Policy Specialist.

This program is worth 6.5 contact hours of continuing education in Maryland.

The Open Source Buffet: Recipes for Software Success in Your Library, May 5, 2 - 4:40 PM - 2011 MLA/DLA Conference

Karen Collier, Public Services Librarian and Andrea Buntz Neiman, Technical Services Librarian (both from Kent County Public Library) will present on the many open source software options – describing what OSS is and isn’t, its uses and benefits.

This program is worth 2 contact hours of continuing education in Maryland.

Presentation Handout

Professional Development 2011 for the Technical Services Professional, May 6, 9:15 - 10:30 AM - 2011 MLA/DLA Conference

By popular vote, we'll establish the 2011 TOP TEN Trends in Technical Services for Maryland Libraries. Nominate and vote for your favorites! We'll stretch our professional development budgets by sharing information about what we’ve learned that's new and exciting in Technical Services this year. Attendees are encouraged to share notes from conferences, meetings, and programs, and URL’s and citations to pertinent articles.

Discussion Minutes

Round Table Discussions

TSD Virtual Article Discussion

April 24th, 2015 from 2-3 pm

The TSD Virtual Article Discussion will be held on April 24th from 2-3 pm. We invite you all to attend! Click here to add this event to your calendar.

We will be discussing Grey matter: the ageing librarian workforce, with a focus on public and academic libraries in Australia and the United States / Rachel Franks, Research NSW.

We hope to provide a recording of this session and will send out information regarding this following the meeting.

TSD Discussion: Give ‘Em What They Want!

November 12th, 2014, 11 AM - 1 PM at Blackwell Library, Salisbury University

Please join MLA’s Technical Services Division on Wednesday, November 12th, for an open business meeting and discussion on meeting patron needs. While the discussion will begin with Demand Driven Acquisition, it can go anywhere you want! We will meet at Salisbury University's Blackwell Library, Faculty/Staff Lounge from 11:00 am to 1:00 pm, and then walk to the campus Commons for continued networking over an inexpensive and plentiful lunch. Please join us: we welcome your ideas and participation.

Discussion Minutes

TSD Discussion: Collection Development

February 28th, 2014, 10 AM - Noon At Goucher College Library

Are you considering an inventory of your collection? Are you struggling with evaluating a large gift collection? Is there a sizable weeding project in your future? Join the Technical Services Division of MLA for a round-table discussion on collection management. Come share with us your experiences and questions on managing all aspects of a library collection. The discussion will focus on handling both physical and electronic collections, the various roles librarians play in these kinds of projects, as well as the policies and procedures underlying each project.

Discussion Minutes

TSD Discussion: Connecting Technical Services to the Rest of the Library

April 26th, 2013, 10 AM - Noon

Are the distinctions between technical and public services breaking down? And if so, how? How can we become leaders for change in our libraries? Join TSD to talk about the problems and issues facing those of us who work in the "back room" of the library, and speak the language of MARC (and Aleph, and Discovery, and etc.).

Discussion minutes

MLA/TSD Discussion: At-Risk Collections: A Digital Response

December 7th, 2012, 10:00 AM - Noon

The Technical Services Division of MLA will be meeting with our colleagues at The Johns Hopkins University Sheridan Libraries to discuss digitization as a preservation initiative. Come and learn about their unique programs and methods. The discussion will focus on identifying at-risk materials, methods and work-flows, bibliographic control, and the institutional repository. There will be much to talk about as well as much to see, as we visit relevant areas. After the discussion, tour the new Brody Learning Commons.

Discussion documents:

At-Risk Summary
At-Risk Collections
Bibliographic control/metadata for reformatted books
Baltimore and Maryland Scanned Maps

TSD Discussion: Competencies for Technical Services Staff-Staying Relevant in Times of Change

August 9, 2012, 10:00 - 11:30 AM

The Technical Services Division of MLA will be hosting a discussion on the competencies necessary for Technical Services staff and their roles in order to remain relevant in these changing times. The discussion will be held via Wimba, which is an online interactive classroom.

The three core areas of Technical Services competencies that will be covered include Acquisitions, Cataloging, and Serials. We will discuss professional competencies along with personal competencies, as well as what each staff member's role is within Technical Services. The discussion will also cover competencies that all members of Technical Services should have including, but not limited to, knowledge of how the library is organized and how this department fits into one's own organization. During the discussion there will be some questions that will hopefully get everyone thinking about their own role in Technical Services.

Presentation | Discussion Minutes

TSD Roundtable Discussion; E-books: Reality and Possibility

November 9, 2011, 10:00 AM - 12 Noon at Cecil College.

This Roundtable event is intended to be a lively discussion covering a wide range of topics dealing with E-books.

Discussion topics include:

  • Changing roles of Librarians
  • Cost versus Value of Resources
  • Other E-resources, especially Open Source
  • Cataloging Open-Source books and Stability Questions
  • Quality of Content of Vendor-Selected Collections

E-books: Reality and Possibility will be facilitated by Paula Barlett of Cecil County Veterans Memorial Library at Cecil College.

Free Public Domain Online Libraries

Online Catalogs - OCLC Booklet

Round Table Discussion: Technical Service, Public Service, and Other Duties as Assigned, August 8, 2011

The Maryland Library Association, Technical Services Division presents TSD Round Table Discussion: Technical Service, Public Service, and Other Duties as Assigned: Gracefully Juggling Multiple Roles within the Library August 8, 2011, McDaniel Lounge, McDaniel College.

Do you find yourself cataloging the newest James Patterson book in the morning and answering the phone at the Reference Desk in the afternoon?

The changing role of staff within Technical Services Departments was recently described as one of the Top Trends in Technical Services within Maryland libraries.  If you find yourself working in multiple departments please join TSD to discuss ideas for balancing varied work tasks on Monday, August 8 from 10 am- 12 noon in the McDaniel Lounge of McDaniel College.

This informal discussion will be facilitated by Mary Wilson from the Hoover Library of McDaniel College and Jessica Nhem from Caroline County Public Library.  If you have any specific topics or questions that you would like to have addressed during the discussion please email them with your RSVP and they will be added to the agenda.

Immediately following the discussion, all attendees are invited to join the TSD Committee for a planning meeting. We want your ideas for the coming year!

Discussion Minutes

Discussion of Federal Government Publications, February 18, 2011

Of all changes to libraries wrought by the Internet revolution, none have been more comprehensive than federal government publications. More than 97% of federal documents distributed through the Depository Library Program (http://www.fdlp.gov) are either in print or electronic format, and more than half are born digital and never printed.

The MLA Technical Services Division, in cooperation with the MLA Government Information Interest Group, is proud to co-sponsor a round table discussion of issues surrounding government documents in libraries in the 21st century. Ms. Martha Zimmerman, Head of Technical Services at Salisbury University, will present briefly and lead discussion on government publications in general, as well as marketing and outreach for unknown and unloved documents. Carl Olson, Reference Librarian at Towson University, will present briefly on major online document resources and discuss making federal documents available, using Towson's Albert S. Cook Library as an example.

The discussion will take place on February 18th, 2011, 10:00AM to Noon. It will be at Caroline County Public Library's Central Library, in the Large Meeting Room. The Library is located at 100 Market Street, Denton Maryland 21629. Parking is free. You can cut and paste the address into Google Maps (http://maps.google.com/maps?hl=en&tab=wl), or find directions at http://www.carolib.org. *NOTE: the meeting will be rescheduled if Caroline County Public Schools are closed due to inclement weather. Registration is free and informal; however, if you wish to attend, please email us so that we may plan for the right number and so that we may send you minutes and updates. For more information or to register, please contact Mary Elizabeth Priebe at mpriebe@ubalt.edu.

Discussion Minutes

Impact of eBooks on Technical Services, November 22, 2010

If you've already registered to attend the Technical Services Division's discussion of the Impact of E-books on Technical Services, thank you! We already have more than 20 participants and are anticipating a lively and informative discussion. Thanks to Maria Pinkas, Cataloger, University of Maryland Health Sciences and Human Services Library, for agreeing to lead the discussion.

It will be very interesting to see different ways that people are conceptualizing their e-book workflow. If you have, or can come up with, a chart or graph of your e-book workflow that you would be willing to share, that would be GREAT! Especially considering that many of us still just have a half-baked concept of how to do e-books.

Maria has suggested the discussion topics outlined below, but would like input from all of you on additional e-book related topics that you would like to discuss. This is YOUR discussion--please e-mail Maria at mfernand@hshsl.umaryland.edu and let her know what you want. Here is what she is currently planning:

  1. How are e-books affecting workflow and work teams in Technical Processes?
  2. What are the challenges that you have encountered regarding:
    1. Different practices from different e-book providers?
    2. Deciding whether or not to catalog, and where to get your e-book catalog records?
    3. Training, keeping up with new e-book cataloging standards (i.e. Provider Neutral Record)
  3. Access points provision/turn on and quality control? Who is responsible?
    1. E-books A-Z lists
    2. Link resolvers – connection to full text from Catalog and other databases
    3. The trend – Discovery Services?
  4. E-books readers? Where does technical services come in?

eBook Discussion Workflow and other Documents

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Last updated 09 April 2019.