The Technical Services Division
Bylaws - 2001 Revision
ARTICLE I - NAME
The name of this organization,, a division of the Maryland Library Association, shall be the Technical Services Division.
ARTICLE II - PURPOSE
Section 1.
The purpose of the Technical Services Division shall be to provide opportunities for professional development and communication and provide a forum for discussion of issues related to technical services and its associated technologies for all types of libraries.
Section 2.
This body is an affiliate of the Association for Library Collections & Technical Services (ALCTS), a division of the American Library Association (ALA). It is subject to Article 11 (Regional Groups) of the ALCTS BYLAWS. It is also subject to the Constitution and By-Laws of the Maryland Library Association.
ARTICLE III - MEMBERSHIP
Section 1.
Any member of the Maryland Library Association is eligible to be a member of this division.
Section 2.
Members of the Maryland Library Association become members of the division by indicating interest on the membership application or renewal form, or by attending membership meetings and making interest known to an officer. Section 3. Members of the Association for Library Collections & Technical Services residing or working in Maryland are non-voting members of the Division and may attend programs at Maryland Library Association rates.
ARTICLE IV - ELECTED OFFICERS
Section 1. ELECTED OFFICERS.
The elected officers of the division shall be the President; the-Vice-President/President- Elect; and the Secretary.
Section 2.TERMS OF OFFICE.
Terms of office shall correspond to the fiscal year of the organization, which shall be I July through 30 June. Except the Vice-President/President-Elect, each officer serves for one year. The Vice-President/President- Elect shall be elected for a term of two years, serving the first term as Vice-President and the second term as President.
Section 3. DUTIES.
a. PRESIDENT.
The President directs all business of the division and serves as a member of the Maryland Library Association's Executive Board. Specific responsibilities include: serving on the Program Committee and the Nominations Committee; communicating with the membership at least once a year; ensuring that at least one membership activity is held in addition to the Annual Conference Program; submitting a written annual report to the President of MLA and to the division membership and presenting to the President of MLA nominations for offices for the coming fiscal year. The President is responsible for maintaining the division website, however, the President may appoint a member of the division to perform this duty. The President also chairs meetings of the division's steering committee and is empowered to form other committees as needed. The President, or designee, is the chapter representative to the Association for Library Collections & Technical Services.
b. VICE-PRESIDENT/PRESIDENT-ELECT.
The Vice- President/President elect shall automatically become President at the beginning of the fiscal year which follows the election to the Vice-Presidency even if he/she completed the unexpired term of the preceding president. The Vice-President/President-Elect assists the President in his/her duties and assumes the presidency if the President is unable to continue in that position; represents the division on the Annual Conference Program Planning Committee; plans the division's program at the Annual Conference and serves on the Steering Committee.
c. SECRETARY.
The Secretary shall perform all duties generally associated with that office including: serving on the Steering Committee and recording the minutes at Steering Committee meetings. The Secretary shall assume the duties of the Vice-President/President-Elect in the event that officer is unable to continue. In this case, a new secretary will be appointed by the President and approved by the Steering Committee.
ARTICLE V - COMMITTEES
Section 1. STEERING COMMITTEE.
The Steering Committee is chaired by the division's President. It is composed of the officers of the division, the immediate past-president and chairs of all divisional committees and sections. Others may attend Steering Committee meetings if they are invited or granted permission to attend by the TSD President. The committee meets as needed to direct and approve the activities of the Division. The committee is not limited to hold physical meetings, but is encouraged to use other communication methods among members (eg. email).
Section 2. PROGRAM COMMITTEE.
The committee begins work immediately after the Annual Conference. The committee plans at least one program per fiscal year. The committee adheres to the Association's requirements for program planning. The committee is not limited to hold physical meetings, but is encouraged to use other communication methods among members (eg. email). This committee is not required to form if there is not enough active membership to support its work. If the committee is not formed, the President will perform the duties of the committee.
Section 3. NOMINATIONS.
The committee presents to the President the nominations for offices for the coming fiscal year. The committee adheres to the Association's requirements for nomination eligibility and deadlines. The committee is not limited to hold physical meetings, but is encouraged to use other communication methods among members (eg. email). The committee is not required to form if there is not enough active membership to support its work. If the committee is not formed, the President will perform the duties of the committee.
ARTICLE VI - SECTIONS AND DISCUSSION GROUPS
Section 1. SECTIONS.
Sections may be established to represent long-term interests that fall within the division's interest. Sections may be initiated in accordance with the guidelines of the Association's Bylaws. The written recommendation of the divisional Steering Committee is required. Section chairs are appointed by the President.
Section 2. DISCUSSION GROUPS.
Discussion groups may be established to provide timely response to a current interest provided Association requirements are met. The approval of the Steering Committee is required. Discussion groups choose their chair.
ARTICLE VII - MEETINGS
Section 1.
It is encouraged that a division reception be held at the Annual Meeting of the Maryland Library Association.
Section 2.
Meetings shall be held at times and places determined by the President or chairs of divisional committees or sections. Tentative dates and locations for meetings should be determined at the beginning of the fiscal year and communicated to the MLA Office.
Section 3.
At any meeting of the division for the transaction of business, a quorum shall be the number of attendees at such a meeting as long as the meeting has been properly announced.
Section 4.
Representation at ALCTS Chapter Council meetings. The Technical Services Division encourages the attendance of the Division President at the Chapter Council meetings of the Association for Library & Technical Services of the American Library Association which are normally held at the annual and midwinter conferences of the American Library Association. The Division may seek to contribute to meeting the President's expenses in attending those meetings.
ARTICLE VIII NOMINATIONS
Section 1. COMMITTEE.
The committee is appointed by the President as described in ARTICLE V. Section 3.
Section 2.
CANDIDATES. The Nominations Committee shall, at least six months before the Annual Meeting, select at least one candidate for each elective office. Candidates must be members of the Association and of the division and have given their consent to the selection. Since the President represents the Division to the Association for Library Collections & Technical Services of the American Library Association, the President must be a current member of the ALA Association for Library Collections & Technical Services. If not already a member, a nominee for the office of President-Elect must agree in writing to become a member if elected. This requirement is waived if the President can designate a Technical Services Division member who is also a member of the Association for Library. Collections & Technical Services the responsibility for attending Chapter meetings. The President will submit the candidates to the Association's Executive Board.
Section 3. ELECTION.
The MLA Executive Board will cause the names of candidates to be sent to the membership for vote. Results will be announced to the membership at the Annual Meeting.
ARTICLE IX - PARLIAMENTARY AUTHORITY
Robert's Rules of Order (Revised), in the latest edition, shall govern the division in all cases in which it can be applied and which are not governed by these Bylaws.
ARTICLE X - AMENDMENTS
These Bylaws may be amended or revised by a two-thirds vote of those present and voting at a business meeting open to all TSD membership, with the approval of the Association's Executive Board, and with notice of any proposed amendment or revision having been published at least (30) days before the vote takes place.
Last updated 21 August 2008.